Privacy Policy

1. Information We Collect

Depending on how you interact with Mind Warriors Academy, we may collect:

• Full name;
• Parent or guardian name, where the participant is under 18;
• Date of birth;
• Gender;
• Email address;
• Telephone or other contact number;
• City and country;
• Information about the programme, class, camp, tournament or event for which you register;
• Information relating to purchases or orders made through our website;
• Information you provide when contacting us; and
• Basic technical information automatically collected when you visit our website, such as browser or device information, IP address and website usage information, where applicable.

We seek to collect only information that is reasonably necessary for the relevant service, programme, event or communication.

2. Information About Children

Mind Warriors Academy provides programmes and activities for children and young people.

Where a participant is under 18, we may request information about the participant and their parent or legal guardian in order to process registration, communicate about programmes and events, and provide our services.

Parents and legal guardians should ensure that information provided on behalf of a child is accurate and that they have the appropriate authority to provide it.

3. How We Use Your Information

We may use personal information to:

• Process registrations for chess, mathematics and other programmes;
• Register participants for tournaments, camps, classes and other events;
• Communicate with participants and parents or guardians about programmes, schedules, changes and other relevant matters;
• Process and manage purchases and orders;
• Respond to enquiries and requests;
• Provide and improve our services;
• Maintain appropriate administrative and financial records;
• Protect the security and integrity of our website and services;
• Comply with applicable legal or regulatory requirements; and
• Send information about upcoming programmes, events or services where appropriate and permitted.

We will not use personal information for purposes that are incompatible with the purpose for which it was collected without appropriate consent or other lawful authority.

4. Sharing of Information

Mind Warriors Academy does not sell or rent your personal information.

We may share personal information where reasonably necessary with:

• Coaches, instructors, staff and authorised persons who require the information to provide our programmes and services;
• Service providers who assist us with website hosting, registration, payment processing, communications, technology or other business functions;
• Tournament or event organisers where necessary for participation;
• Professional advisers or authorities where required by law; or
• Other persons where you have given permission or where disclosure is otherwise permitted or required by law.

Where we use third-party service providers, we take reasonable steps to ensure that personal information is handled appropriately.

5. Payments

Where payments are made through our website or through a third-party payment service, payment information may be processed by the relevant payment provider.

Mind Warriors Academy does not need to receive or store your full credit or debit card details where these are processed directly by a third-party payment provider.

6. Photographs and Videos

Mind Warriors Academy may photograph or record participants during classes, camps, tournaments, workshops and other activities for programme, promotional and educational purposes.

Where photographs or videos are intended for public promotional use, particularly where children are identifiable, we will seek appropriate permission from a parent or legal guardian where required.

If you have concerns about the use of a photograph or video involving you or your child, please contact us.

7. Cookies and Website Technology

Our website may use cookies and similar technologies to help the website function, understand how visitors use the website, improve the user experience and support website security.

Some third-party services used on the website may also use cookies or similar technologies in accordance with their own privacy policies.

You can adjust your browser settings to manage or block cookies, although doing so may affect some website functionality.

8. How We Protect Your Information

We take reasonable administrative, technical and organisational measures to protect personal information against unauthorised access, loss, misuse, alteration or disclosure.

However, no method of transmitting or storing information electronically can be guaranteed to be completely secure.

9. How Long We Keep Information

We retain personal information only for as long as reasonably necessary for the purpose for which it was collected, including to provide services, maintain appropriate records, resolve disputes, meet legal or financial obligations, and protect our legitimate interests.

When information is no longer required, we will take reasonable steps to securely dispose of or anonymise it.

10. Your Privacy Rights

Subject to applicable law, you may contact us to:

• Ask what personal information we hold about you;
• Request correction of inaccurate or incomplete information;
• Ask questions about how your information is being used;
• Withdraw consent where processing is based on consent; and
• Raise a concern about our handling of your personal information.

Some requests may be subject to applicable legal or administrative requirements.

11. Third-Party Websites and Services

Our website may contain links to third-party websites, platforms or services, including social media, payment services, online chess platforms or other resources.

Mind Warriors Academy is not responsible for the privacy practices or content of third-party websites. We encourage you to review the privacy policies of those services before providing personal information.

12. Trinidad and Tobago Data Protection Law

Mind Warriors Academy is committed to handling personal information responsibly and in accordance with the applicable laws of Trinidad and Tobago, including the Data Protection Act, Chap. 22:04, to the extent applicable.

We seek to follow principles of collecting information for identified purposes, limiting collection to what is reasonably necessary, maintaining appropriate safeguards, keeping information accurate where necessary, and retaining information only for as long as reasonably required.

13. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes to our services, website, technology or applicable legal requirements.

Any updated Privacy Policy will be published on this website together with its revised effective date.

14. Contact Us

If you have questions, concerns or requests relating to this Privacy Policy or your personal information, please contact:

We will make reasonable efforts to respond to privacy-related enquiries in a timely manner.